d-CoreEBYS — Electronic Document Management System

d-CoreEBYS is an Electronic Document Management System (EDMS) automation platform developed by our company to fully digitize the correspondence, signature, and approval processes of public institutions and private organizations.
It is fully compliant with TS 13298 and the Electronic Signature Law No. 5070.

The system enables the end-to-end management of internal and external correspondence, allowing documents to be created, signed, transmitted, archived, and tracked digitally.

d-CoreEBYS operates in full integration with e-Signature, Mobile Signature, KEP (Registered Electronic Mail), and UETS (National Electronic Notification System) infrastructures — ensuring the creation and transmission of legally valid Electronic Correspondence Packages (EYP).

During deployment, the system is preconfigured with the Standard File Plan (SDP) and State Organization Database (DTVT-DETSIS) integrations.
This ensures that all official correspondence processes conform to archiving, retention, transfer, and destruction standards defined by national regulations.

Corporate Memory and Digital Archiving

d-CoreEBYS classifies all generated documents according to the Standard File Plan (SDP), archives them, and manages retention policies automatically.
Documents that have reached their legally defined retention period are automatically included in the destruction workflow.
This guarantees the preservation of institutional memory, document integrity, and continuous accessibility.

Technical Specifications

• 100% Web-based architecture (ASP.NET technology)
• Internet & Intranet compatible
• Compatible with Windows, macOS, Linux, and Mobile (Responsive Design)
• MsSQL-based database infrastructure
• FTP & Cloud storage options
• Full compliance with SDP and Saklama Dosya Planı (ŞDP)
• LDAP / Active Directory integration
• Comprehensive integration architecture and extensive Web Service APIs
• Hardware-independent operation (browser-based)
• Two-way integration with Digital Archive, SAP, ERP, and MIS systems
• Support for KEP, UETS, e-Signature, Mobile Signature, and Biometric Signature
• Dynamic system architecture with full scalability

Integration Framework

d-CoreEBYS is designed to operate seamlessly within the digital ecosystem of organizations, integrating with both internal and external systems:

• KEP & UETS: Legal infrastructure for electronic delivery and notification
• e-Signature & Mobile Signature: Digital signing processes compliant with Law No. 5070
• LDAP / Active Directory: Single Sign-On (SSO) user authentication
• SAP, ERP, MIS, d-DAYSIS, d-CoreMedia: Fully integrated information management infrastructure
• DTVT & SDP: Compliance with public archiving and file plan standards

Modular Architecture

Thanks to its flexible and modular design, d-CoreEBYS can be configured according to the needs of different organizational units.

Core Modules include:

• Signature & Paraph Module
• Approval & Pre-Approval Module
• Document Creation & Decision Module
• Incoming / Outgoing Correspondence Module
• Consent & Memorandum Module
• Information Note & Announcement Module
• Delegation & Advance Payment Module
• SDP and Archiving / Filing Module
• Transfer & Destruction Module
• Tracking & Log Module
• Authorization & Validation Modules
• Confidential Material Module
• Ledger & Reporting Module
• These modules cover all stages of document production, approval and signature workflows, external correspondence, and legal process management.

Key Benefits of d-CoreEBYS for Organizations

• Documents are created, sent, and signed electronically.
• Manual document transfer is eliminated, shortening processing queues.
• Web and mobile access enable transactions anytime, anywhere.

Legal Compliance and Security

• Fully compliant with TS13298 and Law No. 5070 standards.
• All correspondences have legal evidential value.
• Unauthorized access is prevented; field-based masking and access logs are maintained.

Corporate Memory and Information Integrity

• All archived documents are organized under the Standard File Plan (SDP).
• Rapid access to information simplifies analysis of past processes.
• A shared institutional information pool enables knowledge sharing and collaboration.

Cost Optimization

• Postal, stationery, and storage expenses are eliminated.
• Electronic sending via KEP/UETS removes the need for physical delivery.
• The paperless office transition is fully realized with digital archiving.

Process Management and Performance

• Role-based workflows prevent authority conflicts.
• Workflow bottlenecks are easily identified, enhancing operational performance.
• Automated forms, templates, and workflows reduce document preparation time.

Environmental and Social Responsibility

• Paperless operations reduce the carbon footprint.
• Supports environmentally sustainable digital transformation goals.

d-CoreEBYS is more than an electronic document management solution — it is a comprehensive digital governance platform that unifies an institution’s administrative workflows, corporate memory, and legal assurance.

By integrating e-Signature, KEP, UETS, SDP, e-Correspondence, and Digital Archive systems under a single framework, d-CoreEBYS accelerates institutional digital transformation.

Experience the power of a paperless, secure, and efficient digital office with d-CoreEBYS.